Free email signature generator

1. Fill in your details. Add your full name, job title, company, phone, email, and website. Every field is optional — leave out anything you don't want shown, and the signature reflows cleanly around whatever you fill in.
2. Add a photo or logo (optional). Paste a direct image URL — a headshot for a personal touch or a company logo for brand consistency. It renders as a rounded 72px image in the signature.
3. Add your social links. Drop in your LinkedIn, X, Instagram, or Facebook URL. These render as plain text links (no icon images), which keeps the signature asset-free and fast to load in every inbox.
4. Pick a layout. Choose Classic for a stacked, traditional signature, Modern for a two-column layout with your photo on the left, or Minimal for a single line that fits under any email without adding visual weight.
5. Set your accent color and font. Match your brand color and pick from Arial, Georgia, Verdana, or Helvetica — the four fonts that render consistently across every major email client.
6. Copy or download. Use Copy signature to copy the fully formatted signature (ready to paste into your email client's signature box), Copy HTML source if you need the raw markup, or Download .html to save a file for later.

The whole thing runs client-side in your browser. Nothing you type is uploaded or stored anywhere, and there's no limit on how many signatures you generate.

A good email signature does one job well: it tells the person reading your email who you are and how to reach you, without getting in the way of the message itself. The signatures that actually work share a handful of traits.

• It's short. Name, title, company, and one or two ways to reach you is plenty. A signature with five phone numbers, a legal disclaimer, and three quotes reads as clutter, not professionalism.
• It's consistent with your brand. Use your company's accent color and, if you have one, your logo. A signature that looks like it belongs to your company builds more trust than a generic default.
• It only shows what's filled in. A signature with an empty phone line or a dangling “·” separator looks unfinished. This generator only renders fields you've actually filled in and handles separators cleanly, so a signature with just a name and email looks just as polished as one with every field completed.
• It's readable on mobile. Most people read email on a phone first. Long lines, tiny fonts, and wide multi-column layouts break on a 375px screen. A stacked or minimal layout survives the phone-to-desktop jump far better than a busy multi-column design.
• It doesn't slow the inbox down. Every image in a signature — a logo, a headshot, a row of social icons — is a network request the recipient's email client has to make before the message renders. Text links to your social profiles do the same job as icon images without adding any weight.
• It renders the same everywhere. This is the part most people get wrong, and it's worth its own explanation below.

If you've ever built a web page, your instinct is to reach for flexbox, grid, or CSS classes to lay things out. In email, none of that works reliably — and this is the single biggest reason polished-looking signatures break when they land in someone else's inbox.

Email clients don't use a normal browser rendering engine. Gmail strips <style> blocks and most CSS classes out of pasted or forwarded HTML. Outlook — still, in 2026 — renders HTML email using Microsoft Word's layout engine, which has no support for flexbox, grid, or many modern CSS properties at all. Apple Mail is more modern but still sits inside a security sandbox that strips external stylesheets and JavaScript. The result: a signature built with display: flex that looks perfect in your browser can collapse into a single misaligned column — or vanish entirely — once it hits a real inbox.

The fix, and the reason every enterprise-grade signature tool (and every marketing email you've ever received) uses it, is table-based layout with inline styles:

• Tables (<table>, <tr>, <td>) instead of divs. Every email client — no matter how old — knows how to render an HTML table. A two-column photo-and-text layout is just a table with two cells, and it looks identical in Gmail, Outlook, and Apple Mail.
• Inline style="" attributes instead of CSS classes. Gmail in particular strips <style> blocks and most class-based styling when you paste content into the compose window. A style written directly on the element — style="color:#2563eb" — survives that stripping because it travels with the element itself.
• No flexbox, no grid, no external stylesheets. These are exactly the features Outlook's Word-based renderer doesn't understand. Avoiding them entirely is the only way to guarantee the same layout everywhere.
• System fonts only. Arial, Georgia, Verdana, and Helvetica are installed on essentially every device already, so the signature renders in the font you picked instead of falling back to a generic default when a custom web font fails to load (which it always will in email).

This tool generates exactly that: a <table>-based signature with every style inline, no classes, no external CSS, and no JavaScript. What you see in the live preview above is the actual markup you'll be pasting or downloading — not a simplified approximation of it.

1. Fill in your details above and click Copy signature.
2. In Gmail, click the gear icon in the top right, then See all settings.
3. On the General tab, scroll down to the Signature section and click Create new, then give it a name.
4. Click inside the signature editing box and paste (Ctrl/Cmd + V). Because you copied rich content, the formatting, links, and photo paste in exactly as shown in the preview — not as raw HTML text.
5. Under Signature defaults, choose this signature for new emails and, optionally, for replies/forwards.
6. Scroll to the bottom and click Save Changes.

If Gmail ever pastes your signature as plain text instead of formatted HTML, use the Copy HTML source button instead, then paste that into a plain-text editor, and re-copy the rendered result from a browser preview — Gmail's signature box only accepts rich paste, not raw HTML markup typed directly into the box.

Outlook (desktop, Windows) is the strictest renderer, so getting it right here means it'll work everywhere else too.

1. Click Copy signature above.
2. In Outlook, go to File → Options → Mail → Signatures.
3. Click New, name your signature, and click OK.
4. Click inside the signature editing pane and paste (Ctrl + V). The formatted table, colors, and links paste in directly.
5. Under Choose default signature, set it for new messages and, if you like, for replies/forwards.
6. Click OK to save.

For Outlook on the web (outlook.com or Microsoft 365), go to Settings → Mail → Compose and reply, paste into the signature box the same way, then scroll down and click Save.

1. Click Copy signature above.
2. Open the Mail app and go to Mail → Settings → Signatures (or Preferences → Signatures on older macOS versions).
3. Select the account you want the signature attached to, then click the + button to add a new signature.
4. Click into the signature preview pane on the right and paste (Cmd + V).
5. If Apple Mail strips the formatting and pastes only plain text, use Edit → Paste and Match Style's opposite: instead, first paste into a blank Pages or TextEdit rich-text document, then copy from there into Mail — this round-trip preserves the HTML formatting that a direct paste sometimes drops.
6. Assign the signature under Choose signature for the account, and untick “Always match my default message font” so your chosen font is respected.

On iPhone/iPad, Mail's built-in signature editor only supports plain text, so the usual workaround is to email the signature to yourself, open it on the device, copy the rendered version from the email body, then paste it into Settings → Mail → Signature.

• Using a screenshot or image of your whole signature. It looks fine until images are blocked by default (the norm in most inboxes), at which point the recipient sees nothing but a broken image icon.
• Piling on social icon images. Icon graphics add load time and often break when hosted on a personal server that isn't always online. Text links to your profiles do the same job with zero risk of a broken image.
• Building with CSS Grid or Flexbox. As covered above, Outlook's renderer ignores both. Stick to tables.
• Using a web font. If it isn't installed on the recipient's device, most clients silently fall back to Times New Roman. Stick to Arial, Georgia, Verdana, or Helvetica.
• Adding a giant quote or company slogan block. It buries your actual contact details and makes every reply chain longer to scroll through.
• Forgetting mobile. Test how your signature looks on a phone screen before you roll it out — a wide two-column layout can wrap awkwardly on small screens.

All three layouts render from the same underlying data, so switching between them costs nothing — try each one and see which fits how you actually send email.

If you're not sure, start with Classic — it's the safest default across every email client and every screen size, and it's what most recipients expect a signature to look like.

• Freelancers & consultants add a signature that looks professional to clients without paying for a design tool.
• Small business owners roll out a consistent, on-brand signature across the whole team in minutes.
• Sales & SDR teams standardize contact info and social links so every outbound email looks the same.
• Job seekers add a clean, modern signature to their personal email for networking and applications.
• Marketers keep a signature ready that matches brand colors for campaigns, newsletters, and outreach.
• Remote teams give every new hire a signature to copy in on day one, no design request required.